Businesses of all types must maintain records containing personal information about their employees and customers, and executives and clients alike have a mutual interest in protecting that data. But there’s no guarantee that every employee will treat confidential account numbers, Social Security numbers, passport numbers or other personal data with the same amount of care. So how can we prevent this sensitive data from getting into the wrong hands?
We’ll show you how and give you a sneak preview of upcoming new data leak prevention rules in our latest Security Gateway video!
Whether you work in healthcare, finance, education, or another highly regulated industry, it’s likely that you’re required to meet increasingly stringent regulations on email security and privacy, such as the General Data Protection Regulation (GDPR). But even if these strict requirements do not apply to your industry, you still want to maintain customer trust by ensuring their confidential data is safe.
To address these concerns, MDaemon offers email encryption using OpenPGP.
In the past, implementations of OpenPGP have been cumbersome, requiring users to manually exchange encryption keys or to take complex steps to send encrypted messages. With MDaemon, in addition to providing various ways to automate the encryption key exchange and server-side encryption processes, MDaemon Webmail users can easily enable per-message encryption right from within the message compose window.
Here’s a quick video to demonstrate how easy it is to encrypt messages in MDaemon Webmail.
When disaster strikes, is your business able to recover from data loss with minimal downtime?
How does your business handle legal requests for discovery and compliance audits?
Are you protected against data loss when employees leave the company?
Businesses of all sizes worldwide rely on email for their day-to-day communication needs. With the prevalence of malware, ransomware, and malicious actors hell-bent on wreaking havoc for personal profit, and with increasingly strict guidelines for HIPAA, FERPA and other regulations, it is more important than ever to have backup copies of all email communications for your business.
MailStore is a complete, secure archiving solution that can grow with your business. A robust archiving solution such as MailStore can meet your company’s needs in these key areas:
Compliance & eDiscovery – Businesses in the education, legal and healthcare industries have a growing list of regulations and eDiscovery requirements that must be met.
Disaster Recovery – When disaster strikes, in addition to easily getting data into your archive, you want it to be just as easy to get data back out of your archive. MailStore supports multiple archive & export methods, providing the flexibility businesses need to get their data into and back out of MailStore regardless of what email platform or mail client is used.
Reduced Server Workload – An archive solution helps reduce the workload of the mail server, freeing up resources for more important business communications.
Storage Space – MailStore can be configured to delete messages after a given period of time once they have been archived. This helps reduce storage requirements on the server.
Easy Backup & Restore – MailStore makes it easy to make backup copies of your important email messages – from any mail server, mail client, or even a PST file. The restore process is just as easy!
Avoidance of PST Nightmares – PST files can be archived and accessed from the MailStore client. Businesses whose users use PST files will benefit from being able to consolidate these PST files in a single archive location.
Elimination of Mailbox Quotas – Archived messages can be removed from the mail server after a period of time, reducing the need for mailbox quotas.
Prevent Users from Deleting Emails – A journaling mailbox can be configured on the mail server to collect copies of all inbound and outbound mail. You can then create a journaling archive profile in MailStore to capture all inbound and outbound messages as they pass through the mail server. This allows all messages to be archived even when the sender or recipient deletes the message from his Inbox or Sent Items folder.
Increased Productivity – Archived messages and attachments are fully indexed, making it easy to perform complex searches in a matter of seconds.
We’ve created the following video to help you get started with MailStore.
Have you ever created an account on a website that you wouldn’t want others to know about, or made travel arrangements, purchased personal items, or set a doctor’s appointment online? If so, then it’s possible that sensitive information about you has been transmitted via email. If any of these situations apply to you, or if you just don’t want anyone to see the cat photos you sent as an email attachment to your neighbor, then you should be encrypting your email. If you send personal or financial information, it’s best to assume that at any given time, someone out there is trying to gain access to that information.
Many small businesses think data breaches only happen to large companies, however, no company is too small to protect itself from outside threats. In fact, many hackers know that smaller companies might be a bit more lax in their security practices, and thus target them more aggressively. This is why email security and encryption are so important.
87% of Senior Managers Upload Business Files to a Personal Email or Cloud Account
Email Malware Creation is up 26% Year Over Year, with 317 Million New Pieces of Malware Created in 2014
Hackers Targeted 5 out of 6 Large Companies Using Email Attacks Last Year — an Annual Increase of 40%
Cybercrime has a 1,425% ROI
So with the above statistics in mind, do we even need to ask why we need encryption? If these reasons aren’t convincing enough, consider these:
Firewalls, antivirus, and anti-spyware may provide good protection, but they may not be enough. If one of the above is breached, encryption helps keep data safe.
Encryption can help shield businesses and users from government surveillance or other unauthorized access.
When you need to send sensitive data, encryption helps keep this data away from unauthorized viewers.
Encryption helps companies stay in compliance with HIPAA, CJIS, FERPA, and other government regulations.
Encryption helps keep sensitive data out of the hands of criminals and competitors.
Encryption helps companies preserve data integrity and privacy policies.
Client-side vs. Server-Side Encryption
Now that we’ve discussed why encryption is important, let’s discuss Virtru and its benefits.
First, we need to make a distinction between client-side and server-side encryption. With client-side encryption, email messages and attachments are encrypted by the sending mail client, and remain encrypted until an authorized recipient opens the message. With server-side encryption, messages and attachments are encrypted on the mail server with no user interaction. MDaemon users can use Virtru to encrypt messages on the client, and MDaemon administrators can use PGP to encrypt messages as they pass through the mail server. In this blog post, we’re going to focus on the client-side Virtru encryption features. If you’d like to learn more about MDaemon’s server-side encryption options using OpenPGP, then check out this blog post & video.
What is Virtru?
Virtru is an easy to use email encryption service that lets you protect private information while using your existing email service. Encryption converts plain text into gibberish (cipher text) that is unreadable to all except the intended recipient. Virtru offers end-to-end encryption, ensuring that only authorized parties can decrypt your content.
When you send messages with Virtru, your emails and files are locked using strong encryption. Only you and your recipients can decrypt your messages. Separation of content and encryption gives you an extra level of privacy.
Why use Virtru?
Virtru was designed for user privacy and ease of use. Virtru never has access to your passwords and does not store any of your email content on their servers; only the encryption keys. Virtru helps users avoid headaches by managing their encryption keys for them.
Users have two versions of Virtru to choose from. The free version provides encryption and decryption of email and attachments. The Pro version provides the same encryption and decryption features, plus the ability to set message expiration dates, revoke emails, and disable forwarding.
Whether you work in health care, finance, government, or any other field that requires the storage of data, there’s always someone out there who would love to gain access to your confidential records. Don’t let the bad guys steal your data. Protect it with server-side encryption. Our latest release of MDaemon supports OpenPGP, which allows MDaemon to perform encryption, decryption, and key management tasks. Learn how to enable OpenPGP support in MDaemon, and how to send encrypted mail in our latest video.