One of the most common complaints of Outlook users is slow performance. We all know how frustrating it is when you launch Outlook, and right away, it freezes or takes a long time to start up, or when the Send/Receive process takes too long. Message search can also slow to a crawl.
So what causes Outlook to behave like this? The most common cause is having a mailbox that’s too large. This problem is so common because many users like to save every email they send and receive over time, resulting in a mailbox that’s bloated and out of control.
The solution is to implement an archiving solution such as MailStore, and configure message deletion rules so that archived messages are removed from the mailbox after a given period of time.
Whether you use POP (MailStore can archive PST files, too), IMAP, ActiveSync, or Outlook Connector, reducing the amount of data stored in user mailboxes improves Outlook performance by lowering the amount of data that it has to process on the server. While this can improve Outlook load times, it has the added benefit of improving mail server performance.
In addition to improving Outlook performance, archiving has these benefits for administrators:
Reduced storage requirements on the mail server
Improved mail server performance
Simplified backup & restore processes
Elimination of mailbox quotas
Elimination of PST files
Less reliance on users adhering to email retention guidelines
Adherence to compliance regulations
Prevent users from deleting email messages
Check out this post for more details on these other benefits of archiving.
Would you like to learn more about MailStore and how it can improve Outlook performance and help your business? Then visit our website and download your free trial!
With the prevalence of data-destroying malware, more businesses are using an archiving solution such as MailStore to create backup copies of all email communications. Archiving is crucial for recovery when the unexpected disaster strikes, and useful for e-discovery and meeting legal requirements & regulations. I’ve written this article to help explain the value of archiving and why it’s so important:
For end-users, it’s important to have easy access to your archived messages, with the ability to search through your archives based on key words. With the addition of a custom button in the WorldClient toolbar that points to the MailStore login screen (performed by the MDaemon administrator), users can access their archive and perform a search in three easy steps. I’ll show you how in the following video:
MailStore works with virtually all email platforms and clients, and is the recommended choice for small-to-medium businesses worldwide. If you have questions or would like a personal demo, leave a comment below & let me know!
When disaster strikes, is your business able to recover from data loss with minimal downtime?
How does your business handle legal requests for discovery and compliance audits?
Are you protected against data loss when employees leave the company?
Businesses of all sizes worldwide rely on email for their day-to-day communication needs. With the prevalence of malware, ransomware, and malicious actors hell-bent on wreaking havoc for personal profit, and with increasingly strict guidelines for HIPAA, FERPA and other regulations, it is more important than ever to have backup copies of all email communications for your business.
MailStore is a complete, secure archiving solution that can grow with your business. A robust archiving solution such as MailStore can meet your company’s needs in these key areas:
Compliance & eDiscovery – Businesses in the education, legal and healthcare industries have a growing list of regulations and eDiscovery requirements that must be met.
Disaster Recovery – When disaster strikes, in addition to easily getting data into your archive, you want it to be just as easy to get data back out of your archive. MailStore supports multiple archive & export methods, providing the flexibility businesses need to get their data into and back out of MailStore regardless of what email platform or mail client is used.
Reduced Server Workload – An archive solution helps reduce the workload of the mail server, freeing up resources for more important business communications.
Storage Space – MailStore can be configured to delete messages after a given period of time once they have been archived. This helps reduce storage requirements on the server.
Easy Backup & Restore – MailStore makes it easy to make backup copies of your important email messages – from any mail server, mail client, or even a PST file. The restore process is just as easy!
Avoidance of PST Nightmares – PST files can be archived and accessed from the MailStore client. Businesses whose users use PST files will benefit from being able to consolidate these PST files in a single archive location.
Elimination of Mailbox Quotas – Archived messages can be removed from the mail server after a period of time, reducing the need for mailbox quotas.
Prevent Users from Deleting Emails – A journaling mailbox can be configured on the mail server to collect copies of all inbound and outbound mail. You can then create a journaling archive profile in MailStore to capture all inbound and outbound messages as they pass through the mail server. This allows all messages to be archived even when the sender or recipient deletes the message from his Inbox or Sent Items folder.
Increased Productivity – Archived messages and attachments are fully indexed, making it easy to perform complex searches in a matter of seconds.
We’ve created the following video to help you get started with MailStore.
MailStore and MDaemon work seamlessly together to archive all mail into and out of MDaemon. Archive profiles can be created to archive only specific mailboxes, and archive processes can be further fine-tuned for your specific environment.