MailStore, the feature-packed email archiving solution, has been updated with new features and enhancements for better security, performance, and an overall better user experience. Here’s a brief overview of these improvements.
Refreshed look for Outlook Add-in: Updated Icons for consistency with the latest versions of Outlook
The MailStore Outlook Add-in has been redesigned with a more modern look for better integration with newer versions of Outlook.
Updated MailStore Outlook Add-in Toolbar
Improved Archive Performance
Improvements in the way MailStore handles archive stores internally have resulted in improved performance of mailbox archiving by up to 20 percent over earlier versions.
Easy access to setup guides in the Exchange archiving wizard
When configuring archiving for Microsoft Exchange, links to helpful online resources have been added for all supported versions of Microsoft Exchange and Office 365.
MailStore Archive Online Help
New folder structure options for export profiles
Improvements to export profiles now allow emails to be exported into specific, user-defined folders without replicating the archive folder structure. This provides easier handling of exported emails and helps avoid issues caused by restrictions on the export destinations (such as limitations on the export target’s maximum folder depth).
MailStore Export
Removed support for older Windows platforms
MailStore is no longer supported on versions of Windows that are no longer supported by Microsoft (Windows Vista, Windows Server 2008 Standard or Windows Small Business Server 2008).
Orphaned archives shown on Privileges screen
Orphaned archives (those that do not have a user associated with them) are now shown on the “Archives and Privileges Overview” section of the “Users and Archives” configuration screen.
MailStore Archive Privileges
Other Improvements
A “Print Message” button has been added to the Outlook Add-in.
Audit Log: Copy to clipboard now includes event details.
SMTP Settings: Support for multiple recipients (comma separated email addresses) has been added.
Thunderbird Support: MailStore warns users that archiving may be incomplete due to IMAP-backed Thunderbird profile.
jQuery security update to address potential XSS vulnerability.
Quick export of saved search results via context menu has been added.
With 2019 coming to a close, I’d like to announce a few product updates. 2020 is going to be an exciting year for new features, but until then, we’ve made a few improvements in MDaemon, MDaemon Connector for Outlook, and Security Gateway for Email Servers.
New Security Features
Macro Detection in Email Attachments
A common tactic used by scammers to distribute malware is to send emails containing attachments with a message asking the user to enable macros. In fact, this tactic has been used extensively by the Emotenet botnet during its recent resurgence after a period of inactivity. Once enabled, these macros can unleash malware that destroys your data or infiltrates your network. To help protect users from these threats, a new option was added to MDaemon Antivirus and SecurityGateway to detect macros in documents scanned by Cyren AV and flag them as infected for further review by the administrator.
Antivirus Macro Detection
Authentication Failure & Frozen Account Reports
To help users maintain awareness of unauthorized account access attempts, a new setting was added to MDaemon’s Dynamic Screening feature to notify the user after a given number of failed authentication attempts or after the account has been frozen.
Dynamic Screening Notifications
Regulations & Backup/Restore Features
Email Archiving in SecurityGateway
Any business that has lost data to a malware attack or suffered fines for not meeting regulatory requirements will benefit from a solid backup and recovery solution. To help businesses meet these needs, archiving was added to SecurityGateway. Advanced searching options make it easy to find archived messages based on the sender, recipient, message subject, message content, date range, attachment, and much more.
Archiving in SecurityGateway for Email Servers
Email Journaling
Businesses that need to meet regulatory and compliance requirements or provide document retention for litigation requests can use SecurityGateway’s new Journaling feature. Journaling creates a backup copy of every email sent and received, along with a summary of the message’s sender, recipient, subject, and date, and stores it in a separate mailbox that cannot be accessed by end users.
SecurityGateway Archive Journal Reports
Privacy
New Data Leak Prevention Rules
Your data is your business’ most valuable asset, so if it lands in the wrong hands, it could lead to devastating financial losses as well as a loss of trust. To help businesses keep confidential data such as credit card numbers, Social Security numbers, and bank account numbers from being stolen over 60 new data leak prevention rules were added to SecurityGateway to protect against transmission of a wider variety of sensitive data.
Data Leak Prevention in SecurityGateway
Usability
Saved Searches in MDaemon Webmail
Over the past year, we added new features to MDaemon Webmail to help users stay organized, including automatic creation of “All Unread” and All Flagged” saved searches. When you log into MDaemon Webmail, you’ll receive a pop-up message asking you if you’d like to create these saved searches. Simply confirm to add them to your folders list.
MDaemon Webmail – Saved Searches
Expired Webmail Session Notifications
If you’ve been logged into MDaemon Webmail for a period of time, you may not have noticed your session has expired. Beginning with MDaemon 19, MDaemon Webmail will display (EXPIRED) on the browser tab to help notify users that they’ve been logged out without having to switch tabs.
Expired Session notification in MDaemon Webmail
New Mobile Theme for MDaemon Webmail
Most of us are using our phones more than we’re using our desktop to check email, and you shouldn’t have to sacrifice features for the convenience of anywhere access. To address these needs, MDaemon Webmail’s mobile theme has been redesigned with a more modern look, plus a variety of new features previously only found in desktop themes. New email management features include email templates, personalized categories, drag & drop email filters, an email signature editor with support for multiple signatures, deferred delivery, message snooze, message recall, and sorting options.
Calendar features for the new Mobile Webmail theme include importing and exporting in CSV or ICS (iCal) format, support for external calendars, private access links, simultaneous multi-calendar view, and much more.
MDaemon Webmail – New Mobile Theme
Performance
Businesses with higher email usage environments will benefit from these new features for SecurityGateway.
64-Bit Version of SecurityGateway
This year, we added a 64-bit version of SecurityGateway. This allows 64-bit operating systems to take advantage of the extra processing power that’s achieved by allowing more operations to be performed at a time. The 64-bit version can handle a higher volume of active connections for improved performance.
External Database Support in SecurityGateway
External database support has been added to SecurityGateway, so you’re no longer limited to using the built-in Firebird database. When an external Firebird database is used, multiple items can access the database at the same time, which helps improve performance.
Administration
Support for Multiple SSL Certificates
In the past, when adding a new domain and host name to an existing MDaemon server, administrators had to remove and re-create the SSL certificate, or re-issue the third-party certificate. In 2019 we added support for Server Name Indication (SNI) to MDaemon. With SNI, each host name can have its own SSL certificate, which means you no longer have to delete and re-create existing certificates and share them among new domains/host names. Simply create the new SSL certificate & assign it to the new host name.
Centralized Management of Email Signatures
If your business allows users to create their own email signatures, you may have noticed there’s no consistency, with variations in text formatting, images, or overall layout of the signature. In MDaemon 19.5, we added support for centralized management of email signatures.
Central Management of Email Client Signatures
More Features Coming Soon!
This is by no means an exhaustive list of all new features. Our developers have devoted countless hours to making MDaemon the best email and collaboration product on the market, and 2020 is going to be even more exciting, so check back for new features and updates!
If you’re in charge of managing your company’s email, whether you’re running an in-house Exchange server or Office 365, you’ve certainly become all too familiar with the latest threats posed by cybercriminals – threats that go far beyond the old-school Nigerian Prince email scam that has become the brunt of jokes over the past couple of decades. So if protecting your employees from email-borne scams is important to you & your business, a secure email gateway to protect against phishing, malware, data leaks and other threats would be a sound investment.
If you’re looking for email security solution that will block the most spam, viruses, and phishing threats, with user-friendly email traffic reports, email archiving, and Data Leak Prevention (DLP) at a price that’s affordable for small businesses, consider Security Gateway for Email Servers.
Cybercriminals often use macros in email attachments to spread malware. In Security Gateway 6.5, the Cyren Antivirus engine can be configured to detect macros in Microsoft Office documents and flag them as infected.
SecurityGateway for Email Servers – Antivirus Flag Macro
Improved Handling of Restricted Attachments
Messages sent from Microsoft Outlook in Rich Text format are sent with an embedded file containing formatting data. Receiving email clients that do not understand this data may display it as a Winmail.dat attachment. To prevent users from bypassing the restricted attachments list by attaching restricted file types to rich text emails, SecurityGateway can now look inside Winmail.dat attachments for restricted file.
Security Gateway can now also scan RAR archives for restricted attachments.
External Database Support
Security Gateway installs with its own embedded Firebird database, however, in the latest release, administrators can configure Security Gateway to use an external Firebird database for improved performance.
The news is out. There’s a new version of MDaemon Email Server, with new features and improvements to benefit both administrators and end-users alike!
New Features for Administrators
Centralized Management of Email Client Signatures
Most businesses follow certain custom branding practices in their email communications, but inevitably there will be those end users who have not updated their email signature to adhere to these branding practices, introducing inconsistencies in the company’s branding image. To help businesses maintain consistent branding and appearance of company email, MDaemon administrators can now configure default and per-domain email client signatures that are personalized for each user and pushed to supported email clients (MDaemon Webmail and MDaemon Connector for Outlook).
Both plain-text and HTML signatures are supported, and macros can be used (here’s a handy macro reference guide) to automatically populate various fields from the user’s account. You can even add images and links!
Centralized management of email client signatures
When using MDaemon Remote Administration, adding signatures is made even easier using the available editing and formatting tools. You can even add your company logo by simply dragging the image into the window.
Cybercriminals often attach Microsoft Office files containing malicious macros to their spam & phishing email messages. They then use social engineering to try to trick the user into opening the attachment (which may be disguised as an invoice, payment receipt or legal document) and enabling macros. From there, the macro goes right to work, unleashing malware that can take down your network, or ransomware that can take days to remove, costing your businesses thousands of dollars in lost revenue.
To help prevent these attachments from reaching users, MDaemon Antivirus has a new setting to detect macros in documents scanned by Cyren AV and flag them as infected for further review by the administrator.
MDaemon Antivirus – Macro Detection in Attachments
New Features for End Users
New Mobile Theme for Webmail
These days, most people use their smartphones for just about everything, from banking or surfing the Web, to conducting business via email, so whether you’re using the largest Microsoft Surface tablet, or the smallest iPhone or Samsung Galaxy, you need access to your most important email and collaboration features at all times.
Redesigned MDaemon Webmail for any Screen Size
To help users on the go stay organized, the Mobile Theme for MDaemon Webmail has been redesigned with a more modern look, and includes a variety of new features previously only found in desktop themes. New email management features include email templates, personalized categories, drag & drop email filters, email signature editor with support for multiple signatures, deferred delivery, message snooze, message recall, and sorting options.
Calendar features for the new Mobile Webmail theme include importing and exporting in CSV or ICS (iCal) format, support for external calendars, private access links, simultaneous multi-calendar view, and much more.
But that’s not all…
These are just the major highlights. You can read the full list of improvements in the MDaemon Release Notes.
fWhen it comes to email archiving, businesses require features that go beyond simple message replication in order to meet expanding regulations. And because every email solution, whether it’s on-premises or in the cloud, needs strong anti-spam/anti-malware filtering, it makes sense to combine archiving and security into a single product. To address the growing demand for a combined email security/archiving solution, archiving was added to Security Gateway for Email Servers in version 6.0.
Security Gateway’s Integrated Archiving Just Got a Lot Better!
With Security Gateway 6.1, the integrated archiving feature received a major upgrade with these new features for legal compliance and cloud email integration:
Legal Hold
Security Gateway’s new Legal Hold feature will prevent emails from being deleted from the archive, regardless of any other settings, user permissions, or retention periods.
Legal Hold – Security Gateway for Email Servers
Minimum Archive Retention Period
Businesses must meet a variety of data retention laws, and these laws vary by country or region. In the United States, many businesses must store archived emails in compliance with the following laws and retention policies:
IRS Regulations (for all companies) – 7 Years
Sarbanes Oxley Act (SOX – For all public companies) – 7 Years
Freedom of Information Act (FOIA – Federal, state & local agencies) – 3 Years
Department of Defense Regulations (for contractors) – 3 Years
Health Insurance Portability and Accountability Act (HIPAA) – 7 Years
To meet these and other growing regulations, administrators can assign a minimum retention period for all archived email messages. During this time, archived messages cannot be deleted regardless of any other settings or user permissions.
Email Retention Period – Security Gateway for Email Servers
Improved Cloud/Hosted Email Integration for Microsoft Office 365 & Azure
Security Gateway’s automatic user creation feature helps reduce administrator workload by verifying whether an email sent to or from a local domain contains a valid email address, and then automatically adding the account once the email address has been verified. With Security Gateway 6.1, this process has gotten much easier for businesses using cloud email services, with a new option to verify users by querying Microsoft Office 365 or Azure Active Directory.
Office 365 & Azure User Verification – Security Gateway for Email Servers
Other New Features
Other new features for Security Gateway include:
Whitelist & Blacklist Search – A search field was added to the Whitelist and Blacklist screens to help administrators find listed email addresses more easily.
Quarantine reports can now be sorted by score. This makes it easier to identify false-positives, which will likely have lower scores.
If you aren’t yet protecting your business email with Security Gateway for Email Servers, visit the Security Gateway product page for an overview of its features, or visit the Download page to download a free trial!
If you’re like me, you want an email client that’s easy to set up, easy to use, and easy on the eyes, and if it works well with MDaemon, then that’s a huge plus!
An email client that fits these criteria quite nicely is eM Client, a full-featured email client that supports email, contacts, calendars and tasks, and works on a variety of platforms and devices. Its touch-friendly design makes eM Client the ideal messaging and collaboration tool for smartphones and tablets.
eM Client is simple, elegant, customizable and easy to set up. Its built-in calendar works seamlessly with MDaemon’s free/busy server to help users avoid scheduling conflicts when planning meetings and events.
It even integrates nicely with MDaemon’s XMPP chat server for convenient instant messaging and file sharing using the integrated chat bar.
An Email Client that’s Easy to Install and Configure. No hassles!
MDaemon users will find eM Client to be a viable alternative to Microsoft Outlook and other mail clients. Simple, hassle-free setup means users can be up and running in less than a minute by simply entering their email address and password. eM Client takes care of the rest!
Launch the installer file & click Agree on the license agreement.
Click the Install button.
eM Client Install Button
Leave the boxes checked if you’d like to set eM Client as the default email application, run at Windows startup, and launch eM Cleint after setup, and then click on Finish.
eM Client Install Startup Options
Enter your email address, and then click Start Now.
eM Client Email Address
Enter your password, and then click Continue.
eMClient – Enter Password
Verify your name and account name (your full email address), and then click Next.
eM Client Verify Account
By default, email, calendars and contacts are automatically synced, and instant messaging via XMPP is enabled. Click on Finish to continue.
eM Client Sync Calendars and Contacts
That’s it! You can now begin using eM Client with MDaemon!
As our products have evolved over the years, with new features added regularly, older versions of our software are eventually no longer supported.
Effective July 30, 2019, technical support will be discontinued for the following product versions:
MDaemon – Versions 14.5.x and below
Security Gateway – Versions 4.5.x and below
Outlook Connector – Versions 4.5.x and below
SecurityPlus – Versions 5.0.x and below
For continued support, this is a great opportunity to renew your license and upgrade to most recent versions of our software to take advantage of the latest features! As a current user we offer an automatic 30% discount off the price of a new purchase!
Upgrade MDaemon today and get these exciting new features:
MDaemon Connector for Outlook (formerly Outlook Connector for MDaemon) has new features, too!
Control MDaemon Connector for Outlook client settings from the MDaemon console
Outlook Connector has been re-branded as MDaemon Connector for Outlook, and, beginning with MDaemon 18, is now included with MDaemon as a licensed feature (via purchase of separate license).
Therefore, in the latest version of MDaemon, a separate download is not required on the MDaemon server. Simply enter your MDaemon Connector license key via Help | Register your MDaemon Products to activate MDaemon Connector for Outlook. Features introduced after version 4.5 include:
“Expired password” or “password change required” notification for end users
Administrator control over which Outlook add-ins are allowed or disabled
Junk Email folder / Blocked Senders support
S/MIME support for message signing and encryption
MDaemon Connector configuration reports for administrators, with Outlook send/receive schedules for all accounts.
Centrally-managed send/receive schedules
Nearing/over quota alerts for end users
New database management tools to help administrators maintain optimal performance
MDaemon Antivirus – with Cyren AV and Mailbox Scanning
SecurityPlus has been rebranded as MDaemon Antivirus, and beginning with MDaemon 18, is also now a licensed feature of MDaemon that no longer requires a separate download.
Recent versions of MDaemon Antivirus include these new features:
Mailbox scanning
Cyren AV (The Kaspersky AV engine was replaced by Cyren in October, 2017)
ClamAV antivirus plugin
Exclusions for password-protected files for approved senders or recipients
Would you like to take advantage of these new features? Click here to upgrade or renew your product license today and receive the latest security and administration updates as they become available for the duration of your license term!
To ensure MDaemon and its plugins provide the most up-to-date security and best performance, we often provide maintenance updates to help our customers get the most out of their business email and collaboration server.
This week, we released version 19 of the MDaemon Email Server, with new features that benefit administrators and end users. The following is a summary of key improvements for email security and productivity. You can view the complete list of new features and updates in the MDaemon release notes.
New MDaemon Email Server Features for Administrators
One of the first things administrators will notice is that the behavior of the “Start MDaemon” Start menu shortcut has changed. When clicked, you’ll now be taken to MDaemon Remote Administration via your browser. If you’d like to launch the MDaemon Email Server console directly, you can use the “Open MDaemon Configuration Session” shortcut, as shown here:
Enhanced Integration with Third-Party Plugins
MDaemon’s XML-API has been expanded to include additional capabilities. Folders and their contents can be created, deleted, renamed, and moved using the API. Developers can use these expanded features to display or manipulate the content of user mailboxes.
“External Message” Warning
A new “External Sender” Content Filter condition has been added, along with a new “Add a warning to the top of the message” action. This allows MDaemon administrators to create a rule that will add a custom warning to the top of all email messages originating from external sources – providing extra protection against phishing attempts by alerting users to treat these messages with extra care.
External Message Warning
Support for Separate SSL Certificates for Each Host/Domain
MDaemon supports TLS Server Name Indication (SNI). This allows domains and host names to have their own assigned SSL/TLS certificate, rather than having to share a single certificate.
New Authentication Failure & Frozen Account Reports
MDaemon’s Dynamic Screening feature includes the option to send authentication failure and frozen account reports to end users. When a given number of authentication failures has been reached, or when an account has been frozen, the user is notified so that corrective action can be taken.
MDaemon Authentication Failure Reports
New MDaemon Email Server Features for End Users
MDaemon Webmail – “All Unread” and “All Flagged” Saved Searches
When logging in for the first time, MDaemon Webmail users will receive a prompt asking if they would like to create an “All Unread” and “All Flagged” saved search for convenient, one-click access to unread or important email messages.
MDaemon Webmail – Expired Session Indicator
MDaemon Webmail will display (EXPIRED) on the browser tab when a user’s session has expired. This allows users who have multiple browser tabs open to be notified when they have been logged out of MDaemon Webmail without having to switch tabs.
MDaemon Webmail Expired Session Notification
Other MDaemon Email Server Improvements Include:
Autodiscover support has been expanded to accommodate a wider variety of connecting email clients (including eM Client, Thunderbird, Outlook, and others). The service can also now be configured to pass a custom host name to the connecting client on a per-service basis (for example: administrators can configure ActiveSync to connect to activesync.domain.com and IMAP to connect to imap.domain.com, etc.).
The option “Only send antivirus update notification on failure” is now enabled by default, and when updating to MDaemon 19, it will be enabled the first time MDaemon starts up.
Added license management options to the Registration page.
Added AntiVirus Updater and Scheduler dialog
Added queue counts, process message counts, other process counts, session statistics, and more process states to the Status page.
The MDaemon AntiVirus configuration screen has been updated. Both antivirus engines (Cyren and ClamAV) can now be configured from a single screen.
When ActiveSync is disabled for a domain, administrators will receive a pop-up asking if they would like to revoke ActiveSync access for users of the selected domain. This makes it easier to revoke access and reduces the usage of ActiveSync licenses.
The STARTTLS White List now takes precedence over the STARTTLS Required List and the “SMTP server requires STARTTLS on MSA port” option.
New options have been added to Security | Spam Filter | Spam Honeypots and Security | Security Settings | Screening | SMTP Screen to enable/disable the Dynamic Screening notification when an IP is blocked.
These are the main highlights. For a complete list of new features & enhancements in the latest MDaemon Email Server, please see the MDaemon release notes. If you’re not currently using MDaemon and would like to learn more about how MDaemon can save your company time and money, click here to download your free trial!
“We are excited to bring our many years of email security expertise and management to offer customers and channel partners a new cloud service without the need for them to make expensive hardware and infrastructure investments,” said Kevin Beatty, Vice President of Marketing and Business Development. “By adding this new service, expanding our DLP features and integrating archiving without increasing the cost of the product, we continue to offer customers unmatched value.”