MailStore, the feature-packed email archiving solution, has been updated with new features and enhancements for better security, performance, and an overall better user experience. Here’s a brief overview of these improvements.
Refreshed look for Outlook Add-in: Updated Icons for consistency with the latest versions of Outlook
The MailStore Outlook Add-in has been redesigned with a more modern look for better integration with newer versions of Outlook.
Improved Archive Performance
Improvements in the way MailStore handles archive stores internally have resulted in improved performance of mailbox archiving by up to 20 percent over earlier versions.
Easy access to setup guides in the Exchange archiving wizard
When configuring archiving for Microsoft Exchange, links to helpful online resources have been added for all supported versions of Microsoft Exchange and Office 365.
New folder structure options for export profiles
Improvements to export profiles now allow emails to be exported into specific, user-defined folders without replicating the archive folder structure. This provides easier handling of exported emails and helps avoid issues caused by restrictions on the export destinations (such as limitations on the export target’s maximum folder depth).
Removed support for older Windows platforms
MailStore is no longer supported on versions of Windows that are no longer supported by Microsoft (Windows Vista, Windows Server 2008 Standard or Windows Small Business Server 2008).
Orphaned archives shown on Privileges screen
Orphaned archives (those that do not have a user associated with them) are now shown on the “Archives and Privileges Overview” section of the “Users and Archives” configuration screen.
A “Print Message” button has been added to the Outlook Add-in.
Audit Log: Copy to clipboard now includes event details.
SMTP Settings: Support for multiple recipients (comma separated email addresses) has been added.
Thunderbird Support: MailStore warns users that archiving may be incomplete due to IMAP-backed Thunderbird profile.
jQuery security update to address potential XSS vulnerability.
Quick export of saved search results via context menu has been added.
This week, we learned of a new phishing campaign targeting PayPal users in an attempt to extract as much personal data as possible.
The campaign is spread via an email claiming to be from PayPal’s notification center warning users that their account was accessed from another browser or device. The recipient is then prompted to click on a button which opens an online form owned by the attacker.
If you’ve been following some of my previous posts, you may recall that I’ve discussed avoiding phishing email scams fairly frequently, but as long as people continue to fall victim to these and other email related scams, there will be a need for ongoing education on how to spot social engineering, spoofing, and other phishing-related tactics.
Consider this week’s PayPal phishing example. Cybercriminals often take advantage of the fact that many email clients (especially mobile devices) will only show the display name or “friendly from” header, and not the full email address. In the above example, “Support” was used as the display name, but the message was actually sent from an address under ovh.com.
If a user clicks on the link in the email, they are taken to a landing page operated by the attackers, and then presented with a fake login form where they are prompted to enter their email address and password.
From there, the user is asked for their full street address, and then they are taken to a form requesting credit card details.
At this point, most users would start getting suspicious, but those who proceed are presented with a form requesting their date of birth, Social Security number, and even their ATM or debit card PIN.
Users who go a step further are then requested to upload a photo of a valid ID or credit card.
Most reputable banking and government institutions have strict policies regarding their handling of confidential information. You’ll find more information on avoiding common email scams on PayPal’s website.
Phishing scams continue to evolve, with enough victims to keep cybercriminals in business for the foreseeable future. That’s why it’s important for businesses of all sizes to provide their employees with ongoing training on how to recognize and avoid email scams. A good place to start would be to review these 10 tips to identify a phishing email, and as always, remain vigilant and be skeptical of any online requests for information.
Despite the rumors announcing the death of email, its use continues to grow. According to research from the Radicati Group, email traffic is predicted to grow to over 333.2 billion emails sent per day (from the current 306.4 billion emails). And as long as businesses continue to use email, cybercriminals will find new ways to exploit security gaps, software bugs, and basic human nature to extort millions of dollars from their victims.
Here are our top 15 recommendations to protect your business from email-borne threats with Security Gateway
Security Gateway was designed to be easy to use while providing the strongest protection against spam, phishing, and data leaks. And while most security settings are configured for optimal protection by default, it’s a good idea to follow these guidelines for best results.
Verify That a User is Valid before Creating an Account
With every incoming message addressed to an unknown local user, Security Gateway needs to be able to verify that the account is a valid local user by querying Office 365, Active Directory, MDaemon, or another data source before creating the account and delivering the message. We recommend using one the five user verification sources found in Security Gateway to validate accounts.
Use SMTP Authentication to Prevent Unauthorized Account Access
To help prevent unauthorized account access, we recommend requiring SMTP Authentication unless a message is transmitted from a domain mail server.
Use Strong Passwords
Spammers will often try to hijack an email account by guessing its password. Therefore, passwords that are easy to guess should always be avoided. If Security Gateway is configured to create accounts automatically by querying a user verification source, then make sure your user verification source is configured to require strong passwords. Passwords can also be assigned to users manually via the Domains and Users menu.
Enable Dynamic Screening
Enable Dynamic Screening to block connections that exhibit suspicious activity, such as failing too many authentication attempts, connecting too many times in a given time frame, attempting to keep a connection open too long, or sending to too many invalid recipients. Dynamic Screening makes it more difficult for a malicious person to guess passwords by detecting the malicious activity and blocking the connections.
Enable Account Hijack Detection
If a spammer guesses an account’s password, he can then use that account to send out spam. To limit the spammer’s ability to abuse a compromised account, enable Account Hijack Detection, and then enter the maximum number of messages that can be sent in a given time frame. Once the limit has been reached, the account is disabled and the administrator is notified.
Enable at Least One Default Mail Server
When email arrives for a domain that has not been assigned its own mail server, Security Gateway needs to know where to send those messages. We recommend adding a default mail server for all Security Gateway domains that have not had domain mail servers specifically associated with them.
Prevent Unauthorized Mail Relaying
Relaying occurs when mail that is neither to nor from a local account is sent through your server. Servers that are not properly configured to prevent relaying can end up on a blacklist. By default, Security Gateway does not allow mail relaying.
Protect Your Domain with IP Shielding
IP Shielding is a security feature that only honors SMTP sessions claiming to be from someone at one of the listed domains if they are coming from an IP address associated with that domain.
The best way to secure outbound email is via SMTP authentication. However, for businesses that need to send email from a printer or other device that is not capable of authenticating, IP Shielding can be used to exclude certain IP’s or ranges from having to authenticate. Messages from authenticated sessions can optionally be exempt from IP Shielding requirements.
Enable SSL to Ensure Data Privacy
To protect the privacy of transmitted data, we recommend enabling the SSL encryption features for SMTP and HTTP.
Enable Backscatter Protection
Most spam messages contain a forged return path. This often leads to users receiving thousands of delivery status notices, auto-responders, and other messages in response to messages that the user never sent. This is known as backscatter. To combat backscatter, Security Gateway’s Backscatter Protection feature can help to ensure that only legitimate Delivery Status Notifications and auto-responders get delivered to your domains.
Don’t Whitelist Local Email Addresses
In many cases, local IP addresses or host names may need to be whitelisted. However, we do not recommend whitelisting local email addresses. If a local address is added to the whitelist, messages sent to this address could bypass many of your security settings and put your server at risk of being blacklisted.
Protect your Email Infrastructure from Virus and Spam Outbreaks
Security Gateway scans all inbound and outbound mail using the Cyren and ClamAV antivirus engines. It also includes Cyren Outbreak Protection, which is real-time anti-spam and antivirus technology that is capable of proactively protecting your email infrastructure automatically and within minutes of an outbreak.
Prevent Data Leaks
Security Gateway includes over 70 Data Leak Prevention rules to help prevent unauthorized transmission of sensitive information such as personal identification numbers, credit card numbers, and other types of confidential data. These rules can be configured to send messages containing sensitive content to the administrative quarantine for further review, redirect the message to a designated address, or encrypt the message.
We recommend enabling the appropriate Data Leak Prevention rules to suit the needs of your specific business or industry.
Enable Location Screening
Use Location Screening to block inbound SMTP and HTTP connections from unauthorized countries. If your company has no legitimate business need to communicate with a particular country, then refusing connections from that country can potentially block large amounts of spam. Alternatively, you can configure Location Screening to only prevent authentication from unauthorized countries.
Enable Macro Detection in Microsoft Office Documents
Cybercriminals often use macros in email attachments to spread malware. In Security Gateway 6.5 and up, the Virus Scanning settings include an option to detect macros in Microsoft Office documents and flag them as infected. Security Gateway can refuse these messages or quarantine them for administrative review.
Would you like to learn more about Security Gateway for Email? Visit SecurityGatewayForEmail.com to sign up for hosted or on-premise email protection.
At about this time last year, Office 365 had around 155 million users, and businesses continue to adopt its services at a rate of around 3 million users per month. But as subscription rates continue to grow, it becomes a growing target for cybercriminals to spread phishing and ransomware attacks.
A big drawback of such a large hosted service is that if cybercriminals manage to take over one of its accounts, it can be used to spread thousands of phishing attacks. And because these attacks are sent from a legitimate Office 365 account, they are likely to get past Microsoft’s Exchange Online Protection (EOP) and Advanced Threat Protection (ATP).
To combat these growing threats, businesses are turning to third-party email security gateways, and there are plenty of them out there with a relatively standard set of anti-spam and anti-phishing features, so to stand out from the competition, a solid email filtering solution must be easy to use while providing additional features such as archiving, compliance, and reporting.
For businesses on Office 365, Security Gateway offers stronger protection against email-borne threats, with account-verification controls tailored specifically for Office 365 to ensure that only authorized users are permitted to send or receive email.
Of course, Security Gateway does much more than protect your users from spam & phishing. It also includes built-in archiving with retention policies and legal hold for businesses that must meet legal compliance laws or that want a backup & recovery solution for a little peace of mind in the event of an outage or security breach.
Security Gateway also includes Data Leak Prevention (DLP) to prevent sensitive business data such as Social Security Numbers, Tax-ID Numbers, banking info, and much more from getting into the wrong hands. Messages containing confidential data can be encrypted using the built-in email encryption options, or sent to the administrative quarantine for further review. After all, all it takes is a quick Google search to find a list of companies that have suffered steep fines, lost customers, and a damaged reputation due to sensitive data getting exposed.
We know you have choices with your email security solution. At MDaemon Technologies, our team of experts have been in the email security business for over 25 years. And while we have the resources and vision to address emerging messaging, collaboration and security needs into the future, our team is small and agile enough to build relationships with our customers for that personal touch that you just can’t get from a large company.
Today, Microsoft is ending support for Windows 7. And while MDaemon and Security Gateway continue to support Windows 7, it’s a good idea to consider updating your Windows installation or migrating to an updated system.
Fortunately for MDaemon and Security Gateway users, moving to a new server isn’t a complicated process.
Moving MDaemon to a New Server or OS
Moving MDaemon to a new server using the same directory path involves these tasks:
On the existing server, remove the MDaemon system service.
Deactivate MDaemon & its associated plugins.
Copy the MDaemon directory to the same path on the new server.
Install the same version of MDaemon on the new server.
If you’re moving MDaemon to a different directory path on the new server, you’ll need to update a few configuration files to point to the proper path, but this process isn’t complicated. Simply follow the steps outlined here to migrate to the new server on a new path.
Moving Security Gateway to a New Server or OS
To move Security Gateway, simply make a backup copy of the Security Gateway database, shut down Security Gateway, install Security Gateway on the new server, and then restore the database file.
“Will my software stop working after Microsoft ends support for Windows 7?”
MDaemon and Security Gateway will continue to support Windows 7, but because Microsoft will no longer provide automatic security updates, it’s a good idea to move to a newer operating system to remain secure.
With 2019 coming to a close, I’d like to announce a few product updates. 2020 is going to be an exciting year for new features, but until then, we’ve made a few improvements in MDaemon, MDaemon Connector for Outlook, and Security Gateway for Email Servers.
New Security Features
Macro Detection in Email Attachments
A common tactic used by scammers to distribute malware is to send emails containing attachments with a message asking the user to enable macros. In fact, this tactic has been used extensively by the Emotenet botnet during its recent resurgence after a period of inactivity. Once enabled, these macros can unleash malware that destroys your data or infiltrates your network. To help protect users from these threats, a new option was added to MDaemon Antivirus and SecurityGateway to detect macros in documents scanned by Cyren AV and flag them as infected for further review by the administrator.
Authentication Failure & Frozen Account Reports
To help users maintain awareness of unauthorized account access attempts, a new setting was added to MDaemon’s Dynamic Screening feature to notify the user after a given number of failed authentication attempts or after the account has been frozen.
Regulations & Backup/Restore Features
Email Archiving in SecurityGateway
Any business that has lost data to a malware attack or suffered fines for not meeting regulatory requirements will benefit from a solid backup and recovery solution. To help businesses meet these needs, archiving was added to SecurityGateway. Advanced searching options make it easy to find archived messages based on the sender, recipient, message subject, message content, date range, attachment, and much more.
Businesses that need to meet regulatory and compliance requirements or provide document retention for litigation requests can use SecurityGateway’s new Journaling feature. Journaling creates a backup copy of every email sent and received, along with a summary of the message’s sender, recipient, subject, and date, and stores it in a separate mailbox that cannot be accessed by end users.
New Data Leak Prevention Rules
Your data is your business’ most valuable asset, so if it lands in the wrong hands, it could lead to devastating financial losses as well as a loss of trust. To help businesses keep confidential data such as credit card numbers, Social Security numbers, and bank account numbers from being stolen over 60 new data leak prevention rules were added to SecurityGateway to protect against transmission of a wider variety of sensitive data.
Saved Searches in MDaemon Webmail
Over the past year, we added new features to MDaemon Webmail to help users stay organized, including automatic creation of “All Unread” and All Flagged” saved searches. When you log into MDaemon Webmail, you’ll receive a pop-up message asking you if you’d like to create these saved searches. Simply confirm to add them to your folders list.
Expired Webmail Session Notifications
If you’ve been logged into MDaemon Webmail for a period of time, you may not have noticed your session has expired. Beginning with MDaemon 19, MDaemon Webmail will display (EXPIRED) on the browser tab to help notify users that they’ve been logged out without having to switch tabs.
New Mobile Theme for MDaemon Webmail
Most of us are using our phones more than we’re using our desktop to check email, and you shouldn’t have to sacrifice features for the convenience of anywhere access. To address these needs, MDaemon Webmail’s mobile theme has been redesigned with a more modern look, plus a variety of new features previously only found in desktop themes. New email management features include email templates, personalized categories, drag & drop email filters, an email signature editor with support for multiple signatures, deferred delivery, message snooze, message recall, and sorting options.
Calendar features for the new Mobile Webmail theme include importing and exporting in CSV or ICS (iCal) format, support for external calendars, private access links, simultaneous multi-calendar view, and much more.
Businesses with higher email usage environments will benefit from these new features for SecurityGateway.
64-Bit Version of SecurityGateway
This year, we added a 64-bit version of SecurityGateway. This allows 64-bit operating systems to take advantage of the extra processing power that’s achieved by allowing more operations to be performed at a time. The 64-bit version can handle a higher volume of active connections for improved performance.
External Database Support in SecurityGateway
External database support has been added to SecurityGateway, so you’re no longer limited to using the built-in Firebird database. When an external Firebird database is used, multiple items can access the database at the same time, which helps improve performance.
Support for Multiple SSL Certificates
In the past, when adding a new domain and host name to an existing MDaemon server, administrators had to remove and re-create the SSL certificate, or re-issue the third-party certificate. In 2019 we added support for Server Name Indication (SNI) to MDaemon. With SNI, each host name can have its own SSL certificate, which means you no longer have to delete and re-create existing certificates and share them among new domains/host names. Simply create the new SSL certificate & assign it to the new host name.
Centralized Management of Email Signatures
If your business allows users to create their own email signatures, you may have noticed there’s no consistency, with variations in text formatting, images, or overall layout of the signature. In MDaemon 19.5, we added support for centralized management of email signatures.
More Features Coming Soon!
This is by no means an exhaustive list of all new features. Our developers have devoted countless hours to making MDaemon the best email and collaboration product on the market, and 2020 is going to be even more exciting, so check back for new features and updates!
Cybercriminals have come a long way since 1989 as they continue to employ a mix of old and new tactics to scam businesses and end-users out of millions of dollars. For the second time this year, Louisiana’s state government systems were hit with ransomware. Fortunately, they were better prepared after the previous attack, so they suffered no data losses and did not pay a ransom.
Business email compromise continues to be a growing threat due to the potential to extort large payouts from victims. A prominent incident reported last week included one in which fraudsters diverted $742,000 from the City of Ocala in Florida.
Earlier this week, I heard an interesting interview on NPR’s Morning Edition with a recent victim of Business Email Compromise (BEC), a growing threat that uses social engineering to exploit human nature in order to divert massive amounts of money to cybercriminals.
Recent Business Email Compromise Trends show Evolving Tactics
First, let’s start with a little background information. In 2013, when Business Email Compromise scams were gaining popularity, attackers typically compromised a legitimate email account belonging to the company president, CEO or CFO in order to request the transfer of funds to an account controlled by the attacker. As awareness of BEC scams has grown, the tactics used by the scammers to avoid detection have evolved as well. These newer deception methods use compromised lawyer email accounts, requests for W-2 records, and the targeting of real estate transactions. Another recent trend involves spoofing a company executive or other position of authority and requesting the targeted victim purchase gift cards for personal or business reasons.
Over the past couple of years, BEC tactics have further evolved into a new trend known as Vendor Email Compromise in which cybercriminals target vendors or suppliers with phishing emails and then send realistic-looking invoices to their customers in order to steal money.
BEC scams have been wildly successful, with $1.2 billion in losses reported in 2018 by the FBI’s Internet Crime Complaint Center (nearly triple 2016 losses). Unfortunately, these are only REPORTED losses. Many incidents go unreported because companies don’t want to risk bad publicity.
While recent efforts by law enforcement agencies have led to many arrests, Michael J. Driscoll, FBI special agent in charge of the Criminal Division for the bureau’s New York Field Office, has named Business Email Compromise the #1 priority – replacing ransomware as the biggest threat facing businesses.
And that brings me to the interview I heard on NPR.
This week on Morning Edition, Martin Kaste interviewed “Mark” (not his real name), the owner of a Seattle-based real estate company and one of the earliest victims of Business Email Compromise. Mark discussed how the attack began and how it evolved.
It started with a scammer intercepting email traffic between Mark and a business partner. For a period of time, the scammer monitored this email traffic and studied their speech, writing patterns and message timing (see Step 1 here). When Mark and his partner discussed a $50,000 disbursement owed to the partner, the scammers took action and inserted their own wire transfer instructions (see Step 3 here).
Mark was convinced the request was legitimate, and transferred the $50,000 (Step 4) to the scammer’s bank account. His partner never received the money. By the time they alerted the bank, the money had already been transferred to an overseas account.
Mark said, “We’re somewhat experienced businesspeople. The idea that we’ve been duped makes you feel pretty stupid,” and as I mentioned, this “shame” element, along with fear of a damaged business reputation, is why many of these incidents often go unreported.
Kaste points out, “The banks weren’t much help, either. Since he was the one who gave the scammers the account number, they saw this as his responsibility. He has learned one thing – never again trust wiring instructions that are sent by email.”
If you’re in charge of managing your company’s email, whether you’re running an in-house Exchange server or Office 365, you’ve certainly become all too familiar with the latest threats posed by cybercriminals – threats that go far beyond the old-school Nigerian Prince email scam that has become the brunt of jokes over the past couple of decades. So if protecting your employees from email-borne scams is important to you & your business, a secure email gateway to protect against phishing, malware, data leaks and other threats would be a sound investment.
Cybercriminals often use macros in email attachments to spread malware. In Security Gateway 6.5, the Cyren Antivirus engine can be configured to detect macros in Microsoft Office documents and flag them as infected.
Improved Handling of Restricted Attachments
Messages sent from Microsoft Outlook in Rich Text format are sent with an embedded file containing formatting data. Receiving email clients that do not understand this data may display it as a Winmail.dat attachment. To prevent users from bypassing the restricted attachments list by attaching restricted file types to rich text emails, SecurityGateway can now look inside Winmail.dat attachments for restricted file.
Security Gateway can now also scan RAR archives for restricted attachments.
External Database Support
Security Gateway installs with its own embedded Firebird database, however, in the latest release, administrators can configure Security Gateway to use an external Firebird database for improved performance.
Online scams are nothing new. But as email has evolved and improved, so have scammers and the messages they send. Nefarious emails, attachments and links now appear sophisticated and look legitimate, sometimes tricking even the most meticulous user.
BEC emails are advanced phishing scams, and they’re on the rise. But what makes a BEC attack so dangerous, and so effective?
BEC Scams are Highly Targeted
Scammers aren’t blasting thousands of the same email. They’ve done the research, monitoring the company’s website and social pages. They find the appropriate target, and groom them by sending multiple conversational emails, establishing trust.
They Contain No Malware
Unlike the old style of phishing, where users are told to click on a link, BEC emails have no spammy links. This means they can sometimes evade spam filters, and the end user doesn’t see any red flags.
They Exploit Human Nature
BEC emails imitate an actual person, complete with real-looking email addresses, formatting, company names, and titles. The victim has unknowingly been emailing back and forth with the scammer and trusts that they are who they claim to be. So when asked to send bank information, for example, the victim assumes the request is authentic and complies.
They are Often Under-reported
Victims often don’t realize they made a mistake until much later. And even upon realization, many companies don’t report the incident for fear of damaging their reputation with their customers. Not reporting such incidents allows perpetrators to simply move on to their next victim.
Learn How to Stay Protected Against these Email Scams
Preventing losses to Business Email Compromise is the responsibility of both the end user and the IT administrator. To stay protected, follow these tips:
Double-check the sender email address & recognize spoofing and other impersonation tactics. MDaemon Webmail displays the full email header to help users identify spoofed emails.
Don’t overshare on social media
Don’t open email from unknown sources
Verify all wire transfer requests via phone or face-to-face
Run antivirus software often and make sure virus signatures are up-to-date
While traditional security measures such as network defenses and email gateways can be effective at blocking most varieties of spam, the bottom line is that the most critical part of stopping BEC attacks is user awareness and education.